Vote Agency

Global Proxy Vote Agency


For over two decades, the team at Minerva has been the driving force behind improved industry and regulatory standards for secure and timely straight-through voting. Our turnkey vote agency empowers investors with high quality operational support to complement their engagement and stewardship activities.

Our voting platform is built on stable, secure, state of the art technology to support accurate, timely and efficient vote management throughout the vote life-cycle. We offer a range of highly-customisable options allowing investors to focus on vote decision making and engagement. These include:

  • Global agendas direct from the source
  • Daily portfolio reconciliation
  • Custom and benchmark proxy voting policies
  • Bespoke custom vote recommendations
  • Stock recall support
  • Custom work-flow consulting
  • Record keeping and reporting
  • Global standards compliance

Untangling Proxy Plumbing

Minerva Analytics is focused on the needs of institutional investors and has a detailed understanding of the problems and challenges in “proxy plumbing”. By putting asset owners at the top of the agenda Minerva Analytics can offer un-compromised service quality and deliver Best Execution in Shareholder Voting. We streamline voting to makes a complex process accurate, timely and accessible by consolidating key administration and logistical activities:

  • Global meeting agendas
  • Direct procurement, translation, analysis and coding
  • Daily portfolio reconciliations and vote entitlement calculations
  • Stock lending support
  • Power of Attorney (PoA) management
  • Integrated customised vote guidance and record keeping
  • Direct vote lodgment and legal confirmations
  • Integrated engagement letters in line with PRI recommendations
  • Transparent and verifiable audit trail
  • Powerful and fully bespoke client reporting as standard including HTML, CSV feeds
  • Integration with Bloomberg or Thomson Reuters Eikon services

Voting Confidentiality & Integrity

We are fervent advocates for Straight-Thru Voting. Your votes will pass through our systems to the shareholder meeting taking the shortest, most confidential route possible, obtaining vote confirmations as far as possible. We will not sell or disclose your data to any other party, save the authorised vote tabulator for the meeting in question or relevant regulator.

Minerva does not receive any income, fees or rebates from any other parties associated with the voting process.

Read more about Minerva Analytics’s support for PRI Signatories >>

Stock Recall

Stock lending can be a valuable source of revenue for investors. Keeping on top of stock lending around AGM time can be demanding. Minerva’s stand-alone Stock Recall module enables you to maximise your voting impact and protect the value of your share-lending program.

Subscribers to the Stock Recall service receive a daily email and on-line access to review agendas for securities on loan. Holdings are reconciled automatically on a daily basis and custom alerts can be set for record dates or voting cut-offs giving investors valuable time to recall shares.